Fleet Administrator

Wie zijn wij?

Ben jij klaar voor BELFOR?

Brand-, storm- of waterschade: je moet er niet aan denken. Wanneer dit gebeurt zorgt BELFOR er voor dat mensen en bedrijven deze nare ervaring zo snel mogelijk achter zich kunnen laten door eigendommen te herstellen en de schade te minimaliseren.

BELFOR  Nederland is ruim 35 jaar geleden begonnen als saneringsbedrijf voor brandschade in en aan woningen. Tegenwoordig doen wij veel meer en hebben wij in Nederland zes vestigingen waar wij ons inzetten bij diverse calamiteiten. BELFOR is de wereldwijde marktleider op het gebied van reconditionering en innoveert in eigen laboratoria en testruimtes. Daarom werken jij en je collega’s altijd met de beste innovaties! Met meer dan 12.000 collega’s verspreid over 55+ landen wordt onze kennis en expertise dagelijks toegepast.

Wij staan 24/7 klaar om te helpen wanneer het er echt aan toe doet, en daar komt natuurlijk flink wat bij kijken.  Respect, betrokkenheid en betrouwbaarheid zijn kernwaarden waar wij dagelijks mee op pad gaan, kan jij je hier ook in vinden? Lees dan verder om meer te leren over de mogelijkheden bij BELFOR!

Uw taken

Provide day‑to‑day administrative and logistical support to ensure BELFOR UK’s national fleet is fully compliant, cost‑effective, and operationally available. Acting as the primary liaison with our external fleet‑management partner (SFM), drivers, and internal teams, you will maintain accurate fleet data, coordinate maintenance schedules, and generate timely reports for the Fleet Manager.

• Maintain the vehicle asset database; update acquisitions, disposals, and driver allocations.
• Ensure BELFOR vehicle compliance by oversight and check on the SFM (MOT certificates, insurance MID, V5Cs, P11D data).
• Ensure telematics is operating and all salient data is being regularly updated (such as mileage)
• Educate and oversee Regional administration teams to ensure they facilitate the assignment and return of vehicles, procure Smart Repairs and carry out periodic inspections.
• Monitor progress of VOR, ensure vehicles are returned to service swiftly and chase problematic issues to resolution
• Address exceptions to policy such as non-substantiated short‑term rental.
• Monitor to ensure regular driving licence checks and maintain grey‑fleet declarations.
• Support the Fleet Manager in internal and external compliance audits.

• Monitor the SFM and/or Accident Management company to mitigate the costs arising from vehicle incidents and accidents.
• Monitor Claim reportage times with the objective of BELFOR reporting all claims within 24 hours of an incident.
• Reconcile fuel card transactions against mileage data; flag anomalies for investigation.
• Assist the Fleet Manager in validating supplier invoices and resolving discrepancies.
• Provide a weekly update to the Fleet Manager to provide actionable insight.
• Serve as the day‑to‑day contact for the SFM freeing the FM up to focus on tactical and strategic matters.
• Track vehicle deliveries, collections, and authorisation requests; escalate issues as needed to help the FM achieve timely and smooth mobilisations.

Jouw profiel

• Experience in administrative support, ideally within a fleet, logistics, or automotive environment.
• Strong IT proficiency, including MS Excel and fleet/telematics software.
• Excellent attention to detail and data accuracy.
• Effective communicator across all levels (drivers, suppliers, management).
• Ability to prioritise workloads and meet tight deadlines in a fast‑moving environment.

Ons aanbod

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